![]() Uploading attachments to cards is useful for gathering all of your work in one place. You can upload files to your tasks or cards, label them, set due dates and so on. Trello is a web-based project management application built around Kanban. Once you get a feel for how this productivity system works and it's part of your working week, you're ready for a digital tool. Both tools work just fine and will help you master the basics of Kanban. When I started using Personal Kanban, I road tested a large whiteboard and a notebook. Pro tip: If you need inspiration, search Google Images for "Personal Kanban boards." Recommended Kanban Tools I also created a "Next" column for tasks I wanted to work on during the working day but not immediately. For example, I created a column called "Waiting For" to capture tasks that I'm blocked on and ones where I need somebody to get back to me. Once you become more comfortable with Kanban, add additional columns to your board. “The most common mistake would be to not limit work-in-progress.People sometimes skip the second one because there is "too much to do", which, ironically, is what the WIP limit is for in the first place.” You can see quickly the tasks easy to accomplish, those that take up a lot of time and even tasks where you're stuck. The act of moving cards from one column to the next feels gratifying. This way of working encourages a state of flow. It also encourages regular reviews of your To Do list. The simple act of dragging a task from one column to the next forces you to prioritize. Then pull another task from “To Do” to “Doing.” Step 3: Review Your BoardĪs you work, you will naturally drag tasks from the left to the right of your board. When you complete a task, drag it from the "Doing" column to the "Done" column. This limits my work in progress and helps visualize what I'm working on. Typically, I find it sensible to keep no more than three items in the "Doing" column. When you're ready to work, drag an item or task from the "To Do" column to "Doing". ![]() Alternatively, if you're preparing a big presentation, this could be "Source stock images." If you're moving a house, this could be "Hire a removal company". Use an action verb and write down the task in question. Step 2: Work Using KanbanĪdd items or cards to the “To Do” column on your Kanban board using a marker or Post-It notes. It takes a series of tasks (or cards) to accomplish a project. Remember to avoid the classic productivity mistake of turning a project into a task. The first column is for capturing items on your new To Do list, the second for deciding what you're going to working on right now and the third for recording what you finished. Label the first column "To Do", the second "Doing" and the third "Done."
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